Maximize your Etsy earnings with these report reconciliation tips

Maximize your Etsy earnings with these report reconciliation tips

Table of Contents

  1. Introduction
  2. Understanding the Differences in Etsy Reports
  3. Differences in Total Sales Calculation
  4. Sales Tax and Its Impact on Sales Reporting
  5. Timing Differences and their Effect on Sales Numbers
  6. Reconciling Missing Orders and Canceled Sales
  7. Refunds and their Impact on Sales Reports
  8. How to Use the Statement CSV to Verify Sales
  9. Sorting and Filtering Options in the CSV
  10. Conclusion


In this article, we will delve into the complexities of understanding and reconciling the differences in the various ways Etsy reports sales and fees. Many sellers find themselves confused when their spreadsheet calculations don't match their Etsy reports. We will walk you through several examples to help you understand why these differences occur and how to reconcile them. Whether you're dealing with sales tax, shipping, canceled orders, or refunds, we've got you covered with step-by-step explanations and tips to ensure your sales numbers add up correctly.

Understanding the Differences in Etsy Reports

When it comes to understanding the differences in Etsy reports, it's essential to familiarize yourself with the various factors that can affect the calculations. From sales tax collection to timing differences and canceled orders, each element plays a role in how your sales and fees are reported. By understanding these nuances, you can confidently reconcile any discrepancies and ensure accurate record-keeping.

Differences in Total Sales Calculation

One of the primary areas where sellers encounter discrepancies is in the calculation of total sales. Etsy's total sales include not only the order amount but also any sales tax collected on behalf of sellers. However, as a seller, you don't actually receive the sales tax, so it should not be included in your revenue calculations. By subtracting the sales tax amount, you can arrive at your net total sales figure, which should match your Etsy sales number.

Sales Tax and Its Impact on Sales Reporting

Sales tax is another factor that can affect the accuracy of your sales reporting. Etsy collects sales tax from customers on behalf of sellers in most states. However, unless you have a nexus in a specific state, you won't receive any of the collected sales tax. This means that sales tax should not be included in your revenue calculations. By subtracting any sales tax collected by Etsy, you can get closer to your actual sales figure.

Timing Differences and their Effect on Sales Numbers

Timing differences can often lead to discrepancies between your spreadsheet calculations and Etsy reports. Etsy's monthly statement CSV has a specific cutoff time for including transactions, which may differ from the cutoff time on your order CSV. As a result, any orders that occur near the beginning or end of the month may be reported in a different month on the respective report. By identifying and reconciling these timing differences, you can ensure that your sales numbers match correctly.

Reconciling Missing Orders and Canceled Sales

Missing orders and canceled sales can complicate the process of reconciling your sales reports. Sometimes, canceled orders that are fully refunded are not reported on your order CSV, leading to discrepancies in your sales calculations. By cross-referencing your monthly statement CSV and order CSV, you can identify any missing or canceled orders. Understanding which orders to include and exclude in your calculations will help you achieve accurate sales reporting.

Refunds and their Impact on Sales Reports

Refunds can significantly impact your sales reports, especially when it comes to canceled orders. Etsy includes canceled and fully refunded orders in their total sales calculations, even though these transactions are not reported on the order CSV. This means that if you have fully refunded orders or canceled sales, you need to adjust your spreadsheet calculations accordingly. By adding back refunded amounts or excluding canceled orders, you can reconcile your sales reports.

How to Use the Statement CSV to Verify Sales

The statement CSV provides valuable information that can be used to verify your sales and fees. By utilizing sorting and filtering options, you can extract specific data and analyze it more effectively. Grouping fees by type, sorting by title, and filtering by refunds or marketing expenses can help you gain insights into your revenue and expenses. When verifying your sales, comparing the data in the statement CSV with your spreadsheet calculations will ensure accurate reporting.

Sorting and Filtering Options in the CSV

Sorting and filtering options in the statement CSV allow sellers to organize and analyze data more efficiently. By sorting fees by type or title, you can group them together for better visibility. Additionally, filtering by specific categories such as refunds, marketing expenses, or sales can help isolate relevant data. Understanding how to utilize these options will enable you to navigate the CSV more effectively and gain valuable insights into your business's financial performance.


Understanding the differences in Etsy reports and reconciling any discrepancies is essential for accurate financial record-keeping. By familiarizing yourself with the factors that can affect sales calculations, such as sales tax, timing differences, canceled orders, and refunds, you can confidently manage your business's finances. Utilizing the information provided in the statement CSV and applying sorting and filtering options will help you verify your sales and fees more effectively. By ensuring accurate sales reporting, you can make informed business decisions and maintain financial transparency.


  • Understanding the complexities of Etsy's sales reporting
  • Reconciling discrepancies in total sales calculations
  • Navigating the impact of sales tax on revenue
  • Identifying and addressing timing differences in reports
  • Managing missing orders and canceled sales
  • Adjusting for refunds and their impact on sales reports
  • Utilizing the statement CSV for verification and analysis
  • Sorting and filtering options for better data organization
  • Achieving accurate financial record-keeping on Etsy
  • Empowering sellers with the knowledge to make informed business decisions

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